Capture Platform · ering-cad.com/billings-collections.htmlCapture Billings & Collections
A web-based property tax system.
Built-in modules for everything from daily cashiering and bank reconciliation to the once-a-year tax sale and final settlement.
Billings and Collections is a complete financial package for teller operations and back-office functions, from daily logs, cash books and ledgers to QR-coded tax bills, integrated card payments, bank reconciliation, mortgage processing, tax sales, disbursements and final settlement. It is part of Capture, E-Ring’s end-to-end property tax administration platform.
Daily operations
Teller and back office.
- Daily logs and closeoutsEach teller works from a daily log by location, with end-of-day closeout and deposit logging.
- Every payment typeCash, check, money order and credit card, with first-half or pay-in-full options.
- Group paymentsPay many bills in one transaction, found by parcel, invoice or owner.
- Receipts and checksBar-coded receipts when tax abstracts are released, and scanned checks for validation.
- Corrections with a full recordVoid same-day errors with a reason, move a payment to the right bill, and report prior-day reversals.
Billing
Tax bills that get paid.
- Print vendor exportsExport tax bills to your third-party print vendor. A PDF copy of each bill is attached to the property record for reference and printing on demand.
- A QR code on every billEach bill can carry a unique QR code that takes the property owner straight to the county’s online payment screen.
- Mortgage codingSend mortgage companies a full disk of every parcel and amount due, then import their coding files so mortgage-paid parcels can skip printed bills and save postage.
- Mortgage payment importPost a mortgage company’s payments in one step, each company with its own account, with mismatched amounts listed for review.
Payments and reconciliation
Every payment, matched to the bank.
- Integrated credit card paymentsCredit card payments are integrated with Capture.
- ACH and Check 21ACH and Check 21 processing happens automatically, with a report of any Check 21 errors.
- Account reconciliationReconcile each bank account against its statement in Capture. Upload your bank’s latest CSV export and part of the reconciliation happens automatically. Split deposits, such as credit card deposits by card type, and record interest and service charges.
- Your financial software, tooReconcile in Capture, or export account information to other licensed financial software such as Munis.
- Refunds and returned checksOverpayments are refunded automatically. Returned checks are marked with a reason and reported.
Delinquency, tax sales and tax liens
From delinquent taxes to redemption.
- Delinquent listsGenerate delinquent lists as of any date, track demand notices, fees and penalties, and export the data for notices.
- Tax sale or tax lienCapture handles both, whichever your jurisdiction uses. Send unpaid parcels to sale, add or import bidders, run auctions, take bidder payments and produce dockets.
- Online auctionsWith Capture Connect Tax Lien Auction, investors research parcels, register and bid online.
- Sale statusTrack every parcel sent to sale as unsold, sold or redeemed.
- Land redemptionRedemption payments with interest calculated as of the payment date, plus disbursement reports.
Disbursements and settlement
Every agency, paid correctly.
- DisbursementsCashbook disbursements by date range with an agency-by-agency breakdown, including returned checks and refunds.
- Errors and supplementsCorrections to bills are tracked as supplements and carried into settlement.
- Final settlementConfirms each agency received the right amount, with charges and credits explained, and packages the reports for auditors.
- Collections reportsTransaction search, daily summaries, bad checks, refunds, reversals and payment swaps.
One platform, your way
From deed to settlement.
Capture covers the entire property tax cycle. Run it as one system, or only the part your office needs.
- Deed processing
- Mapping
- Appraisal
- Assessment roll
- Billing
- Collection
- Settlement & audit reports
Complete package
One system, one shared database.
Assessment and collections run on the same Capture database. Ownership, value and exemption changes flow straight into bills, there are no interfaces between offices to maintain, and one audit trail follows each parcel from deed to receipt.
Separate installations
Assessment or collections on its own.
Keep the system another vendor already runs in one office, or let each department choose for itself. Capture is installed as the assessment system or the collection system, and the data exchange with the other office’s system is customized as part of the solution.
Built for the treasury office
Feature highlights.
Everything a collections office needs, in one web-based system.
Daily operations
Daily logs and closeouts
By teller and location, with deposit logging.
Every payment type
Cash, check, card, ACH and Check 21.
Voids, swaps and reversals
Every correction recorded and reported.
Billing
Print vendor exports
With a PDF of each bill on the property record.
A QR code on every bill
Straight to the online payment screen.
Mortgage files
Full disk, coding and payment import.
Reconciliation and reporting
Bank reconciliation
Upload the bank’s CSV export for automatic matching.
Financial software export
Or reconcile in software such as Munis.
Final settlement
Charges and credits, packaged for auditors.
Delinquency
Delinquent lists
As of any date, ready for notices.
Tax sale or tax lien
Both supported, with online bidding through Capture Connect.
Land redemption
Interest calculated as of the payment date.
One system or two. Run it on the same database as Capture CAMA, or on its own beside another vendor’s system. See the options
Online payments for residents. Taxpayers pay, change addresses and get correspondence online. Connect Collection
Support from the people who built it. E-Ring’s own staff provide support and training, never a subcontractor. Support
Product brochure
Take the Billings & Collections brochure with you.
The Capture platform
Works with the rest of Capture.
Schedule a demo
See it in real time.
Book a live demo and a sales representative will walk you through Billings & Collections and how it fits your office.
See it in real time.
Schedule a live demo of Billings & Collections.
sales@ering-cad.com · +1 (678) 240-2750 · ering-cad.com
E-Ring, Inc. · 3015 Windward Plaza, Suite 575, Alpharetta, GA 30005
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